Timepro - Compact - 9. Inputting of sold hours after a job has been closed (Hours per Job Basis, Upgrade Option)

Inputting of sold hours after a job has been closed (Hours per Job Basis, Upgrade Option)

Normally, a job would only be closed once it has been invoiced. However, some users prefer to  ‘close’ a job after updating sold hours on all jobs whether they have been invoiced or are still in use. You may wish to do this, for example where a job spans a several days but you wish to update the sold hours on a day-by-day basis. 

TimePro Compact does not have a problem with this, any new clock records will be open and only these open clockings can be edited.

To make the updating of sold hours simpler you can choose to select whether the total time is shown in the updating sold hours dialog box, or only the time that is applicable to open clockings. To set this option, select the ‘Options’ tab in the Job Costing setup screen. (Accessed by this button on the top toolbar:  .) Check the box ‘Update only OPEN Clockings with sold hours’. (See page 30)

The following example will illustrate this.

Show all hours.

Joe Bloggs works on a job 123456 on Monday for two hours. The following day the sold time is entered as two and half-hours and the job is “closed” in TimePro Compact. On Wednesday Joe works a further hour on job 123456. When the new clocking is viewed in TimePro Compact the input hours dialog will show three and a half-hours (two-and-a-half hours previously entered as time sold on the Monday clockings plus the one-hour spent on Wednesday).

Show only open hours.

Using the previous example, if you have elected to show only open clockings, when the Wednesday clocking is viewed in TimePro Compact the input hours dialog will show one hour being the time spent on the job 123456 on Wednesday. The times sold from the previous clockings, which have now been closed, are not included.