Getting Started - 1.2 - Multi PC Install
Installing your ClockRite Software on More than one PC
You will need:
- A Windows user account with FULL ADMIN CREDENTIALS for the PC on which the ClockRite database will be held. Please contact your IT provider if you're unsure how to create and manage user accounts.
- The username and password for the above Windows user account. You will need to enter this on each of the PCs that require access to the ClockRite Software.
- The database.zip attachment from the 'Welcome to ClockRite' email we sent when your System was dispatched. Make sure the database.zip attachment has been downloaded before you start.
- The password from the email titled 'ClockRite Licence Login Details'. We sent this to you when your System was dispatched. You'll need this in order to validate your Software once it has been installed.
************* IMPORTANT *************
If you're planning to store the database on one PC and share it with others, note that the ClockRite software will not work while the PC holding the database is switched off.
In this Article
- Downloading the ClockRite Software
- Installing the Software on the First PC
- Validating the Software on the First PC
- Setting a Backup Location
- Sharing the Database
- Installing the Software on the Remaining PCs
- Validating the Software on the Remaining PCs
Installing the Software via USB
If you purchased a ClockRite USB Drive with your System you will find all the relevant Installation files on the USB Drive inside a folder named 'Installation.' Simply open this folder on the first PC and Right click on the setup.exe file. Select Run as Administrator and answer Yes to any Windows notifications that appear, then follow the onscreen prompts to complete the installation. Once the Software is Installed, skip ahead to Validating the Software
Downloading the ClockRite Software
When deciding which PC will hold the database, it is generally best to choose the one that will be switched on and accessible for the greatest proportion of time.
Install the software on this PC first. You
must
have a user account with
Full Admin Rights on this PC in order to share the necessary Database folders with other users.
Click here to download your ClockRite Software. A new window will open, and you'll be prompted for a password. Enter '1234', and click on the View/Download option to begin the download.
you're using Google Chrome, you may need to enable popups on the download page in order to download the installation file. To do this, click on the 'popup blocked' icon in the far right of your browser bar and select the 'Always allow' option, then click Done.
Installing the Software on the First PC
1
Navigate to your
downloads folder. (If you specified a different folder when downloading the Installation file, you'll need to go there instead).
2
Locate the
Clockritesetup282.zip file (282 refers to the version number, which may differ slightly). The setup file is contained within this .zip file, and must be extracted. Right click on the
Clockritesetup282.zip file, and select
Extract All...
3
You'll see the following screen. If you'd like to extract the setupfile to a specific location you can do so using the
Browse option, but it isn't necessary to do so. Check the
Show extracted files when complete box, and click
Extract when you're ready to extract the files.
4
A new folder called 'CRsetup317' will be created. This folder contains the extracted setup file:
setup.exe.
Don't click on it yet; you'll need to add the database files to this folder before the
setup.exe file is run.
5
Head back to your 'downloads' folder and locate the
database.zip file. The database contained within this .zip file, and also needs to be extracted. Right click on the file and select
Extract all...
6
You'll see the following screen. The database file needs to be extracted to the 'CRsetup317' folder you created earlier. Press the 'Browse' button and locate 'CRsetup317', which is most likely in your 'downloads' folder unless you specified a different location during step 3. Make sure the 'Show extracted files when complete' box is checked, and click 'Extract' when you're ready to extract the database files.
7
Two files (
ClockRite.mdb and
DBClockRite.mdb) will be extracted. Your 'CRsetup317' folder should now look like the screenshot below.
8
Right click on the CR
setup317.exe file and select
Run as Administrator.
9
ClockRite will begin installing on your PC. Answer
Yes to any Windows notifications that appear and follow the onscreen prompts to progress the installation. As a final step, the installer will give you the option to choose a location for your Database.
Simply Click OK - do not change the database location at this point.
10
Launch the Software using the desktop icon.
We strongly recommend adding the C:\ClockRite folder to your Anti-Virus exclusions list in order to prevent possible conflicts. For information on how to do this please contact your IT provider or consult the user instructions of your Anti-Virus program.
Validating the Software on the First PC
You Will Need: The password from the email titled 'ClockRite Licence Login Details'. We sent this to you when your System was dispatched.
1
The first time you open the ClockRite Software you'll see the following message. Please make a note of the
Licence and
Registration numbers (yours will be different to those shown here) and go to the
registration page.
2
The registration page will ask you to login with a
Username and
Password
. Your
Username is the email address you gave us when you ordered the System. The
Password was sent via email with the subject 'ClockRite Licence Login Details' when your order was dispatched. Enter these details and click
Login.
3
Once you're logged in you can enter the
Licence and
Registration numbers supplied by the ClockRite Software in step 1. Press
Calculate to generate your validation code.
4
The system will then display your validation code. (Yours will be different to the one shown here). Make a note of the number, and head back to the ClockRite Software.
5
Enter the validation code in the ClockRite Software and press
OK to launch the program.
Setting a Backup Location
It is very important to set a secure backup location when installing the ClockRite Software. A secure backup ensures that Time & Attendance data is not irretrievably lost in the event of a PC failure, virus, or other such technical issues.
By default, ClockRite will create a backup file on your computer's C: Drive. We strongly recommend setting a new backup location following the steps below
1
Open the ClockRite Software and select
'File', then 'File Locations'.
2
Use the 'Browse' option next to the 'Backup File Location' field to navigate to your chosen backup location and click OK. In the example below, a folder named
ClockRite Backups has been created on our (E:) Network Drive.
If you choose to backup to a USB or External Drive, it's important to remember that a successful backup can only be performed when the Drive is plugged into your computer. USB Drives can sometimes be assigned a different drive letter (E, F, G, etc) each time they are inserted into a PC, so ensure the drive letter shown in the Backup File Location field matches that of the USB Drive before attempting to backup.
Sharing the Database
1
On the first PC, navigate to the 'C:\ClockRite' folder. right click on it, and select 'Properties'.
2
In the window that opens, click 'Share'.
3
We recommend sharing with 'Everyone' unless you wish to restrict access to the ClockRite database to certain users.
Ensure any users you share with are given read/write permissions. Click 'Share' at the foot of the page when all users have been added.
4
The ClockRite folder will be shared, and you will be shown a confirmation screen with the filepath (highlighted in green below - your's will differ) of the shared folder. Make a note of this, as you'll need to input it into the other PCs that require the ClockRite Software.
5
Click 'Done.' You can now begin installing ClockRite on the remaining PCs.
Installing the Software On the Remaining PCs
Installing the Software via USB
If you're installing the Software from a ClockRite USB, copy the setup.exe file from the USB Drive onto the desktop of each PC and run the file from there. This will prevent issues with duplicate databases. Start at Step 3 below once you have done this
Follow the steps below on each of the PCs that require the ClockRite Software
1
Download the ClockRite Software. If prompted for a password, enter 1234.
2
Extract the
setup.exe file and
run it as an administrator.
3
Follow the prompts to install the ClockRite Software. Once complete, click on the ClockRite desktop icon.
4
You will see in error message. This is normal, simply click
OK and you'll be given the option to set the database file location.
5
Enter the filepath of the shared folder on the first PC into the 'Database Location' field and add
'\Database' to the end. The entry should now read \\EXAMPLE-PC\Clockrite\Database. Click 'Close.'
You may see an error message, this is normal. If so, click 'OK' and re-open the software using the desktop icon.
6
You will be asked to enter the
Windows user login credentials for the
first
PC. Enter the relevant username and password and
be sure to check the 'Remember my credentials'
box so that you don't have to enter these details each time you open the Software. Once this is done, click
OK. The ClockRite Software should now open.
7
If the database location has been set correctly you will see the following message asking you to validate the ClockRite Software on the new PC. Please make a note of the new
Licence and
Registration numbers (
these will be different to those shown on the first PC, and the ones shown here) and go to the
registration page.
8
The registration page will ask you to login with the same
Username and
Password used to
validate the first PC. (Your
Username is the email address you gave us when you ordered the System. The
Password was sent via email with the subject 'ClockRite Licence Login Details' when your order was dispatched). Enter these details and click
Login.
9
Once you're logged in you can enter the
Licence and
Registration numbers supplied by the ClockRite Software in
step 7. Press
Calculate to generate your validation code.
10
The system will then display your validation code. (Yours will be different to the one shown here). Make a note of the number, and head back to the ClockRite Software.
11
Enter the validation code in the ClockRite Software and press
OK to launch the program.
12
Go to 'File', 'File Locations' and set the remaining file paths to the correct
Backup,
Clock, and
Archive locations.
Note: If you set specific backup location on the first PC, we recommend setting the same backup location on subsequent PCs to ensure all backups are collected in the same place. In our example, the backup was directed to the network folder E:\ClockRite\Databse on the first PC, so each subsequent PC will be set to backup to the same folder.
If you're backing up to a USB Drive, note that the drive must be inserted into the PC
on which the backup is being performed and assigned the correct drive letter in order for the backup to work correctly.
13
Repeat steps 1 through 6 for all other PCs on which you intend to use the ClockRite Software.
We strongly recommend adding the C:\ClockRite folder to the Anti-Virus exclusions on each of the PCs ClockRite is installed on in order to prevent possible conflicts. For information on how to do this please contact your IT provider or consult the user instructions of your Anti-Virus program.
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